Rosie Bake Me A Cake – Wedding Policies & Important Information
♡Booking & Retainer
A 50% non-refundable retainer is required to reserve your wedding date.
Your date is not secured until the retainer has been paid, and your estimate has been formally approved.
The remaining balance is due 14 days before the event. Orders not paid in full by the deadline may be canceled.
♡ Placing an Order is a piece of cake!
Once you submit a wedding inquiry form, I’ll contact you within 48-72 hours with availability, pricing, and a personalized estimate.
Wedding dates are secured only after you accept your estimate, and the 50% non-refundable retainer is paid. Estimates expire after 7 days if not accepted.
Please note: Dates cannot be held without an accepted estimate and paid retainer.
♡Weekly Order Limits
I accept a limited number of orders.
Please book early!
Recommended notice:
6+ weeks: Wedding cakes
Rush orders may be available for an added fee.
♡Tastings & Consultations
Tastings and consultations are optional and may be scheduled depending on availability.
A tasting box or consultation fee may apply.
♡Delivery Fee
Pueblo (city):
$5–$10 depending on distance
Pueblo County (outside city limits):
$10–$20
Colorado Springs:
$25–$40
(depends on exact area + time of year)
♡Delivery & Setup
Wedding cake delivery includes arrival, setup, and final inspection of the cake table.
Setups occur within your venue’s allowed delivery window, which must be communicated in advance.
A delivery fee will be added based on distance and venue location.
Someone from the venue (or your designated coordinator) must be available for communication at the time of delivery.
♡Liability After Delivery
Once the cake has been delivered and set up safely, responsibility transfers to the client, venue, or caterer.
I am not liable for damage caused by:
Guests
Catering staff
Children/accidental contact
Moving the cake
Weather conditions
Unstable or inappropriate display tables
♡ Slicing & Serving Policy
I provide delivery and full cake setup, but I do not slice or serve cakes for any event, including weddings. Once the cake has been delivered, approved, and set up on the display table, responsibility for slicing, serving, and food handling transfers to your venue, coordinator, or catering team.
Please ensure the venue or caterer is aware of your cake design, structure, and any fillings that may require refrigeration. If you or your caterer need guidance on proper slicing portions for tiers, I am always happy to provide a slicing chart.
♡ Outdoor Weddings
Outdoor setups are not recommended for buttercream cakes due to heat, humidity, insects, and uneven surfaces.
If your event is held outdoors, the client assumes full responsibility for any melting or damage caused by weather conditions.
♡ Cake Storage Policy
Wedding cakes are designed to be enjoyed on the day of your event. After delivery and setup, it is the responsibility of the venue, caterer, or client to store the cake appropriately.
Wedding cakes should be kept:
In a cool, climate-controlled area
Away from direct sunlight or heat sources
Indoors whenever possible
Once the cake has been delivered and approved, I cannot be responsible for heat damage, mishandling, or improper storage by the venue.
♡ First Anniversary Cake Saving
If you plan to save the top tier for your first anniversary, please let me know in advance so I can recommend the best way to protect the freshness.
For best results:
Chill the cake until firm
Wrap tightly in plastic wrap
Wrap again in two layers of foil
Place inside an airtight container
Store in the freezer
Please note: I cannot guarantee cake quality after long-term freezing, as results vary depending on freezer conditions and handling. Many couples choose to order a fresh, small anniversary cake instead.
♡ Florals
If your cake design includes fresh florals:
Fresh florals must be food-safe and pesticide-free.
Florals may be provided by the client/florist or sourced by Rosie Bake Me A Cake with prior discussion and additional cost.
If florals are being provided by an outside florist, they must be available at the venue prior to cake delivery/setup.
Fresh florals are decorative and not edible.
While every effort is made to safely prepare floral arrangements for cake use, Rosie Bake Me A Cake is not responsible for reactions related to fresh flowers provided by outside vendors.
I’m happy to place fresh florals during setup with prior arrangement.
♡ Stands, Rentals & Cake Table Requirements
Clients are responsible for providing any desired cake stands or display rentals.
The client is responsible for ensuring the cake table is:
Sturdy
Level
In a climate-controlled area
Ready at the time of delivery
Any instability or unsafe placement may result in refusal to set up until corrected.
♡Allergy Disclaimer
My home bakery contains common allergens, including dairy, eggs, gluten, wheat, nuts, and soy.
I do not offer allergen-free or vegan wedding cakes at this time.
Clients are responsible for informing guests of any allergy concerns.
♡Design + Creative Freedom
Wedding cake designs must be finalized no later than 30 days before the wedding date.
Any changes requested after this point are not guaranteed and may result in additional fees.
I do not copy designs exactly, but I’m always happy to use your inspiration photos to create a unique design in my Rosie style.
♡Photos & Social Media
I reserve the right to photograph your cake for my portfolio, website, and social media.
Your identity or event details will never be shared without permission.
♡Weather Policy
Heat and sun can cause cakes and frosting to melt.
Rosie Bake Me A Cake is not responsible for damage caused by:
hot cars
outdoor heat
long display times
travel time
Please store your treats safely.
♡ Cancellations
Because your date is reserved exclusively for you and wedding cakes require extended planning:
The 50% retainer is non-refundable.
Orders canceled within 30 days of the event are due in full.
Rescheduling is subject to availability.
♡Refund Policy
Custom orders are non-refundable once completed.
If there is a concern, please contact me within 24 hours, and I will do my best to make it right.